The personnel administrator facilitates:

• Requests of job descriptions from the relevant departments,
• Definition and creation of new job descriptions based on templates (including corporate identity),
• Signing off of the advertisement processes,
• Searching the internal pool of candidates for matches,
• Publication of job advertisements in various media (websites, Intranet, print, personnel placement agencies, social media etc.),
• PDF printable functionality,
• Standardising application forms,
• Receive applications including PDF copies of certificates and hard documents,
• Filter duplicates,
• Evaluate and classify applications,
• Short-list according minimum criteria ,
• Read-in applications from other channels,
• Track applications in reference to multiple job advertisements,
• Live communication with candidates, including application acknowledgements, invitations to interviews and subsequent responses,
• Communication with and forwarding of candidate profiles to the interview panel,
• Communication settings, either semi or fully automated,
• Follow-up communication (candidate relationship management),

The personnel manager facilitates:

• Definition or creation of new job descriptions based on templates (including corporate identity),

• Send job descriptions from the relevant department,
• Approve recruiting campaigns,
• View candidate profiles,
• Evaluate short-listed candidate profiles and add comments,
• Once candidate appointed, normal functions.

The candidate:

• Responds to advertisements online and creates a candidate profile,
• Uploads all the necessary certification and legal documentation,
• Sets search agents that request e-mail notifications if jobs meet candidate criteria,
• Undertakes and stores queries,
• Updates and maintains personal information,
• Can query the application´s status,
• Can delete his or her own profile.

Administrators

• Administer and create access rights for departmental heads, interview panels and others,
• Define processes and work-flows with relevant roles and functions,
• Create and administer communication templates,
• Activate media insertions in the approved channels,
• Prepare analyses,
• Eliminate unqualified candidate profiles,